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Bylaws of Suri Network
An Ohio Non-Profit Corporation |
Article I - REGISTERED OFFICE
AND REGISTERED AGENT
The registered office of the Corporation shall be located in the
State of Ohio at such place as may be fixed from time to time by
the Board of Trustees upon filing of such notices as may be
required by law, and the registered agent shall have a business
office identical with such registered office. Any change with
the registered agent or registered office shall be effective
upon filing such change with the office of the Secretary of
State of Ohio unless a later date is specified.
Article II - PURPOSE
The purpose of the Suri Network (the "Network") shall include,
but not be limited to, the following: 1. To promote, through education to the alpaca community and the
general public, awareness of and interest in Suri alpacas and
their fiber and related business interests. 2. To promote the growth of the Suri alpaca industry. 3. To serve as an industry and marketing group to promote and
protect the collective economic and legal interests of the
Network's members. 4. To organize and conduct, from time to time, a Suri Alpaca
event which shall be open to the public and which furthers the
purposes of the Corporation and provides the Members and other
participants with the opportunity to share with each other their
ideas, encouragement, knowledge and companionship.
Article III - MEMBERSHIP
Any person or organization interested in the purposes of the
Network may become a Member.
A Full Membership in the Network will be granted upon
application to the Secretary of the Network and the payment of
membership dues to be set by the Board of Trustees.
In addition, an Associate Membership in the Network will be
granted upon application to the Secretary of the Network and the
payment of membership dues to be set by the Board of Trustees.
An Associate Member may attend all meetings and receive all
newsletters and other Suri Network By-Laws.
Suri Network correspondence sent to Full Members, but shall not
be included in any advertising literature of the Network.
Each Full membership shall have a single vote in all matters
submitted to a vote of the membership. Lifetime members are
entitled to two (2) votes per Lifetime Membership. An Associate
Membership is non-voting.
International Full or Associate Members will pay Dues adjusted
by the Board of Trustees for International postage, if deemed
appropriate.
ARTICLE IV - MEETINGS OF THE MEMBERS
There shall be an Annual Meeting of the Membership called by the
Board of Trustees. At the Annual Meeting of the Membership, the
Members shall transact such business as shall properly come
before them, including the election of Trustees. The first
Annual Meeting shall take place in the Fall of 1997. Future
Annual meetings will be at a time and location designated by the
Board of Trustees. The meeting shall be open to the Membership
for the purpose of allowing Trustees and the Membership an
opportunity to discuss issues of importance to the Corporation.
The minutes shall be taken by the Secretary and be available to
the Membership.
There shall be one meeting of the Membership called by the Board
of Trustees, which shall be the Annual Meeting.
For purposes of establishing a quorum, any mail ballot duly
certified shall be considered as if the Member were present. If
a quorum is not present, a majority of the Members present may
adjourn the meeting to a time certain without further notice. A
majority of Members present or voting by mail on a matter at a
meeting at which a quorum is present shall be necessary for the
adoption of the matter being voted on unless a greater
proportion is required by law or the By-Laws. If a matter on the
agenda of a Meeting is submitted to Members, and provision is
made for voting by mail, a Member may vote by mailing his ballot
to the Secretary or other designated person. No vote shall be
counted unless postmarked by a date set by the Board of Trustees
which date shall be indicated on the ballot.
Special meetings of the Membership may be called by a majority
of the Board of Trustees, or by petition to the Board of
Trustees of not less than twenty 20) percent of the Members.
Written notice stating the place, day and hour of any meeting of
the Membership shall be delivered by mail to each Member having
voting rights not less than twenty (20) days and not more than
forty-five (45) days before the date of the meeting. Such notice
shall provide the opportunity for each Member to cast their
ballot on the Meeting agenda items. Any such notice shall state
the purpose of the meeting.
ARTICLE V - BOARD OF TRUSTEES
The affairs of the Network shall be managed by the Board of
Trustees consisting of five (5) Trustees. Trustees must be Full
Members in good standing in the Network.
Each Member elected as Trustee shall serve a two-year term. Any
vacancy occurring in any Trusteeship shall be filled by the
remaining Trustees even though less than a quorum of the Board
of Trustees is remaining in office. The Board shall fill the
vacancy by appointment of the unsuccessful candidate having
received the most votes at the last election of Trustees. If
this candidate is unwilling or unable to serve, the vacancy
shall be filled by the affirmative vote of a majority of the
remaining Trustees though less than a quorum of the Board of
Trustees. A Trustee appointed to fill a vacancy shall complete
the unexpired term of his or her predecessor in office.
For the first election of Trustees by the Membership only, two
Trustees will serve a single year term only so that in all
subsequent years the terms of the Trustees will be staggered. No
person shall serve more than (2) consecutive terms as Trustee.
Meetings of the Board of Trustees may be called at the request
of any three Trustees. Special meeting by means of telephonic
conference are authorized. Minutes of any meeting shall be taken
by the Secretary and be made available to the Membership. Each
Trustee shall have an equal vote on all matters and a vote of
three Trustees shall authorize an act by the Board. Notice of
the time and place of any special meeting shall be given to each
of the other Trustees in person or by telephone at least
seventy-two (72) hours in advance of the meeting or by written
notice mailed with potage prepaid to the address of the Trustee
as it appears in the records of the Corporation. Such notice
must be mailed not later than the fifth day before the day of
the meeting. The attendance of a Trustee at any meeting shall
constitute a waiver of notice of such meeting, except where a
Trustee attends a meeting for the express purpose of objecting
to the transaction of any business because the meeting was not
lawfully called or convened. The purpose of the meeting shall be
specified in the notice.
Absent approval by two-thirds vote of the Membership, the Board
of Trustees and other Members serving on any committee or
performing any other service for the Network shall not receive
any compensation for their services. By majority vote of the
Trustees, however, any reasonable expenses of these Members or
Trustees may be reimbursed. Any such reimbursements shall be
reported to the Membership as part of the Network's annual
report.
A Trustee may be removed from office by a recall election. A
Trustee may be removed by two-thirds (2/3) affirmative vote of
all Members entitled to vote at the Annual Meeting or Special
Meeting of the Membership called for the purpose of a recall
election where twenty (20) percent of the Membership has signed
a petition calling for a recall election at such meeting of the
Membership. A petition to recall a Trustee must be filed with
the Board of Trustees and the Secretary at least sixty (60) days
before the date of the meeting. The notice of the meeting shall
specify that the recall election will be on the agenda of the
meeting. The recall election voting shall be governed by the
provisions of Article V, paragraph 2.
ARTICLE VI - OFFICERS
The Officers of the Network shall be President, Vice-President,
Secretary, Treasurer and one At-Large Trustee, all of whom shall
be Trustees. The Officers shall be elected by the Trustees at
the annual meeting of the Trustees. The Officers shall serve
until their successors are appointed. No person shall serve any
specific office for more than two (2) consecutive terms.
The President shall, subject to the direction and supervision of
the Board, be the chief executive officer of the Corporation and
shall have general and active control of its' affairs and
business and general supervision of it's officers, agents and
employees, and will conduct all meetings of the Board of
Trustees.
The President shall have the power to execute and deliver on
behalf of and in the name of the Network any instrument
requiring the signature of an officer of the Network. Unless
authorized to do so by these By-Laws or by the Board/Membership,
no officer, agent or employee shall have any power or authority
to bind the Network in any way, to pledge its' credit or to
render it liable for any purpose or in any amount.
In the absence of the President or in the event of his or her
inability to act, the Vice-President shall perform the duties of
the President, and when so acting, shall have all powers of and
be subject to all the restrictions upon the President.
The Secretary shall keep the minutes of the meetings of the
Board of Trustees and General Membership Meetings in one or more
books provided for that purpose. The Secretary shall see that
all notices are duly given in accordance with the provisions of
these By-Laws or as required by law, be custodian of the
Corporation records including current Membership records unless
otherwise designated by the Board, keep a register of the post
office address of each Trustee (which shall be furnished to the
Secretary by each Trustee), and in general perform all duties
incident to the office of Secretary and such other duties as
from time to time may be assigned to him or her by the Board of
Trustees.
The Treasurer shall maintain one or more bank accounts in the
Network's name, pay such bills and other indebtedness as the
Board of Trustees may authorize, keep complete books and records
of the account and prepare and furnish to the Members annual
statements of account showing the financial position of the
Network and the results of it's operations.
When a Trustee is removed as provided in these By -Laws, that
Trustee shall also automatically be removed as an Officer.
Article VII - NOMINATION AND ELECTION PROCEDURES FOR BOARD OF
TRUSTEES
The Board of Trustees and President shall provide for the
appointment, at least six (6) months before an Annual Meeting in
which Trustees are to be elected, of five (5) Members of the
Corporation, at least one (1) of whom shall be a Trustee, to
constitute a Nomination Committee. The Committee shall actively
recruit and nominate at least two (2) candidates for each
vacancy of the Board. They shall prepare the ballots and mail
them to all Members entitled to vote.
Three (3) or more members in good standing of the Network may
nominate one (1) or more candidates for Trustee(s) by a petition
delivered to the Nomination Committee not less than eighty (80)
days prior to the Annual Meeting.
All nominees must be Members in good standing of the
Corporation. Nominations shall be closed not later than
forty-five (4) days before the Annual Meeting. The Trustees may
require that the nominees individually submit a statement on
behalf of their candidacy no later than thirty (30) days before
the Annual Meeting. The form of the statement and its'
distribution to the Membership shall be established by the
Trustees, which shall decide any question or compliance with
standards that they may establish with respect to such form.
The Trustees may appoint an Independent Inspector of Elections,
who shall supervise, count the ballots, tabulate the results and
report in writing to the Membership and the Board of Trustees
the names of those elected. The Inspector of Elections shall be
a Member of the Corporation in good standing, and not be a
Trustee, nor a candidate, provided however, if the Secretary of
the Corporation is not standing for election, the Secretary
shall assume the duties of the Inspector of Elections. The
candidates may inquire and receive the number of votes received
by each candidate. Each candidate may designate an observer to
be present during the vote count.
At least thirty (30) days before the Annual Meeting, a ballot
containing the names of the nominees shall be mailed by the
Trustees to each Member of the Corporation entitled to vote. The
ballot may be accompanied by the statement of each nominee in a
form approved by the Trustees.
Article VIII - COMMITTEES
The Board of Trustees, by resolution adopted by a majority of
the Trustees, may designate and appoint Members in good standing
to one or more committees which may include one or more Trustees
where appropriate. These committees, to the extent provided in
said resolution, shall have or exercise authority as specified
by the Board of Trustees. Any Member thereof may be removed by
the Trustees whenever the best interest of the Corporation shall
be served by such removal. The designation and appointment of
any such committee and the delegation thereto of authority shall
not operate to relieve the Board of Trustees, or Officer, or any
individual Trustee, of any responsibility imposed upon in or him
by law.
The purpose of the committee is to discharge the task assigned
to the committee by the Board of Trustees. The findings and
recommendations of the committee shall be promptly reported to
the Board of Trustees.
The Board of Trustees may establish an Advisory Committee. This
committee may take recommendations to the Board of Trustees on
any matter affecting the Corporation and my act upon matters
delegated to it by the Board of Trustees. No Member of the Board
of Trustees shall serve on this committee during his or her
Board term. Members of the Advisory Committee must also be
Members of the Corporation in good standing.
One (1) Member of each committee shall be appointed Chairperson
by the Board of Trustees.
Vacancies in the Membership of any Committee may be filled by
appointments made in the same manner as provided for in the case
of the original appointments.
Unless otherwise provided in the resolution of the Board of
Trustees designating a committee, a majority of the whole
committee shall constitute a quorum and the act of a majority of
the Members present at a meeting at which a quorum is present
shall be the act of the committee.
Article IX - ANNUAL AND SPECIAL ASSESSMENTS
Annual assessments (dues) estimated to be sufficient to pay
operational costs shall be the responsibility of the Board of
Trustees. Special projects may be proposed by the Board of
Trustees and included in the annual assessment. Upon Membership
approval by a two-thirds (2/3) vote, annual assessments (dues)
shall be due within thirty (30) days.
Overdue assessments shall result in the suspension of membership
within ten (10) days after notice from the Treasurer.
Article X - MISCELLANEOUS PROVISIONS
Records and Right of Inspection: The Corporation shall keep
correct and complete books and records of account and shall also
keep minutes of the proceedings of its' Members and Board of
Trustees and shall keep at its' registered and principal office
a record giving the names and addresses of the Members entitled
to vote. All books and records of the Corporation may be
inspected by an Member, or its' agent or attorney, for any
purpose at any reasonable time. The Trustees may cause the books
and records of the Corporation to be certified by a Certified
Public Accountant. The report shall be open for discussion as an
agenda item at the Annual Meeting of the Membership.
Dissolution: The dissolution of the Network may be authorized at
a meeting of the Membership upon the adoption of a resolution to
dissolve by a two-thirds (2/3) vote. Upon dissolution, all
liabilities and obligations of the Network shall be paid,
satisfied and discharged, or adequate provisions shall be made
therefore and then the remaining assets shall be liquidated and
distributed to labor, agricultural or horticultural
organizations and that has established its' tax exempt status
under 501(c) (5) of the Internal Revenue Code. The specific
organizations shall be chosen by the Board of Trustees at the
time of dissolution.
Amendments to the By-Laws: The By-Laws may be amended by a
two-thirds (2/3) affirmative vote, including votes cast by mail,
of all the Members entitled to vote. Amendments to the By-Laws
may be proposed by a petition signed by twenty (2) percent of
the paid Membership of the Corporation or by the majority vote
of the Board of Trustees. Any proposed amendment of the By-Laws
shall be submitted to the Board of Trustees not less than sixty
(60) days before the Annual Meeting.
Article XI - LOANS
The Corporation may not lend money to or guarantee the
obligation of a Trustee of the Corporation.
Article XII - FISCAL YEAR
The fiscal year of the Corporation shall end December 31st of
each year unless otherwise set by resolution of the Board of
Trustees.
Article XIII - INDEMNIFICATION OF THE TRUSTEES/OFFICERS
The Corporation shall have the power to indemnify any person who
was or is a party or is threatened to be made a party to any
threatened, pending, or completed action, suit or proceeding,
whether civil, criminal, administrative, or investigative (or
other than an action by or in the right of the Corporation) by
reason of the fact that he/she is or was a Trustee, Officer,
employee or Agent of the Corporation, or is or was serving at
the request of the Corporation as a Trustee, Officer, employee
or Agent of another corporation, against expenses (including
attorney fees), judgments, fines and amounts paid in settlement
actually and reasonably incurred by him/her in connection with
such action, suit or proceeding if he/she acted in good faith
and in a manner he/she reasonably believed to be in or not
opposed to the best interests of the corporation, and, with
respect to any criminal action or proceeding, has no reasonable
cause to believe his/her conduct was unlawful. The termination
of any action, suit, or proceeding by judgment, order,
settlement, conviction, or upon a pleas of nolo contendre or its
equivalent, shall not, of itself, create a presumption that the
person did not act in good faith and in a manner which he/she
reasonably believed to be in or not opposed to the best
interests of the Corporation, and, with respect to any criminal
action or proceeding, had reasonable cause to believe that
he/her conduct was unlawful.
ADOPTED by the sole Incorporator this 28 day of January, 1997.
Miriam B. Donaldson, Incorporator 7779 Hickory Lane, Findlay, Ohio 45840
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